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Once the G Suite domain is turned over to the school, it is up to the site administrator to prepare it before the instructors, together with their students, come in.
Once the G Suite domain is turned over to the school, it is up to the site administrator to prepare it before the instructors, together with their students, come in.
Imagine that the G Suite domain to be the entire school being implemented online, including its organization, processes, subjects, classes and others.
Administrators take on the technical leadership to prepare functionality, settings, and even appearance of the learning environment. They set up the departments, campuses or other units inside such that the LMS is well- organized and that the courses are located in proper units. This is important so that org-level changes can easily be implemented. Coordination with the instructors and other school leaders in decision making for your school’s G Suite domain is essential.
Being an administrator would also entail day-to-day upkeep of the system and providing technical support to the teachers if they need so.
It’s the admin's role to provide a stable, well-organized, up-to-date and, above all, effective learning management system for the instructors, students, and parents. To help you fulfil these responsibilities, we curated a set of guides and tutorials from Google's documentation.
Creating New Accounts
Creating New Accounts
Creating accounts for our users is one of the most important tasks of being an administrator. Go through this material to understand how to create accounts for new users:
Onboarding Users
Onboarding Users
Part of our responsibility as the administrator is to introduce G Suite to the users. Introduce them to the different features that they have access to. Familiarize yourself with the different features teachers have access to:
Establishing the Organizational Structure
Establishing the Organizational Structure
The hierarchical structure of your school can be represented using Organizational Units. These are built to reflect the school’s structure, allowing G Suite to fully understand how much control can be given to a certain level of that hierarchy.
Imagine the platform to be the entire school being implemented online, including its organization, processes, subjects, classes, and others. As an example, schools commonly have separate departments for the primary and secondary level. And each of these departments is further divided into smaller units, such as Faculty, categorized based on subjects. In this structure, the Primary Ed Department has the English faculty, Math faculty etc. Imagine “English 5”. It’s a subject taught by an English faculty member from the Primary Ed Department. This kind of organization is being set up inside G Suite by the administrator, while the instructors access the specific subject English 5 where they can upload or develop their lectures, assignments, quizzes etc. Administrators also make sure that the students have access to their accounts.
If you want to learn how this is done, here are a few resources for the primary tasks on the admin's side.
Providing access to G Suite Services
Providing access to G Suite Services
Now, let’s ensure that our stakeholders have access to the different tools under G Suite, allowing them to maximize the domain.
The instructors can now move forward to building the learning journey of their students by adding classes and content into Classroom.
Safety and Security
Safety and Security
Providing a G Suite account to your users will allow them to access different tools and services which might contain sensitive information. It is paramount that users have safeguards from potential security breaches.
Creating the Student Starter Pack
Creating the Student Starter Pack
A starter pack for the students was prepared. It is a sample class in Google Classroom that they can explore to be acquainted with how their learning journey looks like. As the LMS admin, you can "upload" this class.
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